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Posted on: November 19, 2021

NOTICE OF ENTRY LEVEL EXAMINATION - TAX ANALYST

NOTICE OF ENTRY LEVEL EXAMINATION PROCEDURE

THE CITY OF SHARONVILLE 

 

TAX ANALYST

 

 

NOTICE POSTING DATE:  November 19, 2021

 

IMPORTANT: Applicants must fully comply with ALL requirements and provisions included in this notice. Failure to do so will result in disqualification from further participation in the application and/or employment procedures.

 

NOTICE: The City Of Sharonville has a vacancy in the classification of Tax Analyst.  This is a full-time position.  All application and employment procedures will be administered and monitored by The Sharonville Civil Service Commission.

 

WAGES AND BENEFITS:  Wages and benefits are very competitive.  Current pay range is $15.00 per hour entry level to $29.45 per hour based on length of employment.  Benefits will be discussed during the interview process.  

 

MINIMUM QUALIFICATIONS:  Each applicant MUST (1) be at least 18 years of age as of the final date for submission of applications for employment (see below), AND (2) have attained a high school diploma or equivalency (GED). 

 

APPLICATION REQUIREMENTS:  The application for employment must clearly demonstrate the applicant’s compliance with all minimum qualifications included in the above paragraph and/or the minimum qualifications included in the attached job description.  Applications that do not clearly demonstrate compliance with all minimum qualifications stated in this notice and included in the attached job description will not be processed.

 

APPLICATION DATES AND PROCEDURE: Beginning on the Notice Posting Date at the top of this Notice Of Entry Level Examination Procedure, applications for employment for the classification of Tax Analyst MUST be fully completed and submitted through the City Of Sharonville web site at https://www.sharonville.org (click on “How Do I” then click on “Apply For”).  Applicants can only submit applications for employment by closely and completely following ALL instructions and requirements of the Job Opportunities Portal.  All applications for employment and all required supporting documentation MUST be submitted through the Job Opportunities Portal. Applications for employment and/or required supporting documentation submitted by U S Postal Service mail, any other delivery service, fax, e-mail, electronically, hand delivery, etc. will not be processed.  All applications for employment and all required documentation must be received through the Job Opportunities Portal no later than 11:59 PM on December 7, 2021.  

 

WRITTEN EXAMINATION:  Applicants who timely submit an application for employment as described above are required to participate in a written examination.  The written examination will be conducted at the Sharonville Convention Center, 11355 Chester Road, Sharonville, Ohio 45246 on December 14, 2021 6:00 PM.  A registration table will be located in the examination room and will open at 5:00 PM.  Applicants must report at the registration table PRIOR TO 6:00 PM.  Late arrivals will not be admitted.  However, the Sharonville Civil Service Commission may permit an applicant who arrives late to take a provisional examination only when a specific unavoidable and VERIFIABLE condition (excess traffic, inclement weather, closed streets, natural disasters, etc.) caused an applicant or group of applicants to arrive late.  A current government issued picture ID is required for admittance.  Small calculator-only devices are permitted.   Cell phones cannot be used as a calculator.  Arrival by 5:45 PM is strongly suggested to enable applicants to read the instructions and reduce the time before all applicants are permitted to begin the exam.   Pencils for marking the answer form will be provided.  THIS IS THE ONLY NOTICE OF THE WRITTEN EXAMINATION DATE, TIME, AND LOCATION THAT YOU WILL RECEIVE.

 

SAFETY NOTICE: Applicants must comply with all safety and communicable disease requirements that are in effect on the date of the written examination as determined by the Centers For Disease Control And Prevention Division of the U S Department Of Health (CDC), The Ohio Department Of Health, and/or the Hamilton County Public Health Department.  The Sharonville Civil Service Commission will configure written examination facilities within such requirements.  Immediately upon arrival at any written examination facility, any applicant who is not comfortable with seating spacing must express their concern to one of the exam proctors.  Applicants who are exhibiting any symptoms related to the COVID-19 virus or other communicable disease will not be permitted to participate in the written examination procedure.

 

PASSING SCORE: Each candidate’s employment eligibility requires the achievement of a passing score of 70% or greater for the written examination.   Applicants who achieve a passing score will be placed on an eligible list ranked by final score.  Final scores on the eligible list will include any extra credit as described in a following paragraph.  Employment eligibility will be subject to Ohio Civil Service Law and/or The Rules And Regulations Of The Sharonville Civil Service Commission.  If two or more applicants achieve identical written examination passing scores, applicants will be listed on the eligible list in order of the earliest time and date that their application for employment was received.   In some situations, federal law requires military veterans or national guard members to be ranked highest when two or more applicants achieve identical passing scores.

 

EXTRA CREDIT:  Extra credit will be added to each applicant’s written examination passing score of 70.00 or greater for ONE of the following: (1) military credit of 20% of the passing score to candidates who submit with their application for employment a military service DD-214 form confirming an honorable discharge, OR (2) educational credit of 10% of the passing score for a bachelor’s degree or above, OR (3) educational credit of 5% of the passing score for an associate degree.  IMPORTANT: Copies of degree substantiation documents or DD-214 forms MUST BE SUBMITTED WITH THE APPLICATION FOR EMPLOYMENT or extra credit will not be applied.

 

EMPLOYMENT OFFER: Subsequent to an offer of employment, and prior to beginning employment, candidates may be subject to a background check, verification of prior employment, verification of scholastic history, assessment of job-related skills, a physical fitness examination, and/or a drug/alcohol screen.

 

ACCOMMODATION:  Any applicant who requires any special accommodation(s) for any phase of the application, examination, and/or pre-employment procedures must attach to his/her application for employment a written request that clearly describes any requested accommodation and the specific reason(s) for any requested accommodation.  If any requested accommodation is for any type of medical condition, a dated statement from a doctor or other medical practitioner that generally describes the medical condition and the requested accommodation MUST be attached to the application for employment.  Such medical statement must include the name, address, phone number, and other contact information of such doctor or medical practitioner, and must be dated no more than one year prior to the submission date of the application for employment. Substantiation of requests for any accommodation(s) for reasons other than a medical condition may be required.

 

CHANGE OF PERSONAL INFORMATION:  If an applicant has a change of name, address, phone number, e-mail address, etc. at any time following the date he/she submitted an application for employment until such time as the applicant’s name no longer appears on an employment eligibility list (up to two years), it is the applicant’s responsibility to notify The Sharonville Civil Service Commission of such change by U S Postal Service certified or priority mail (no other notification method is permitted) to The Sharonville Civil Service Commission, 10900 Reading Road, Sharonville, OH 45241. The Sharonville Civil Service Commission or the City Of Sharonville will not make any effort to contact any applicant if contact cannot be made through the most recent information provided in writing by the applicant.

 

EXAMINATION PROCEDURE ADMINISTRATION:  All provisions of this Notice Of Entry Level Examination Procedure will be administered and monitored by The Sharonville Civil Service Commission.

 

LEGAL COMPLIANCE:  All provisions of this Notice Of Entry Level Examination Procedure are subject to all applicable provisions of The Rules And Regulations Of The Sharonville Civil Service Commission and/or Chapter 124 of The Ohio Revised Code.

 

The City Of Sharonville is an Equal Opportunity Employer. 

 

This notice issued by

The Sharonville Civil Service Commission

Paul Kattelman, Chairman

 

 

QUALIFICATIONS:

  1. Completion of secondary education or G.E.D. with coursework in business and/or office procedures and related training and/or experience that indicates an advanced knowledge of office practices and procedures and a basic knowledge of arithmetic, including addition, subtraction, multiplication, division, percentages and decimals.   
  2. Knowledge of local income taxes is desired. 
  3. Must be able to be bonded via City’s risk insurance carrier.

LICENSURE OR CERTIFICATION REQUIREMENTS:

  1. A valid driver’s license, must maintain insurability as set forth by the City’s motor vehicle liability insurance requirements.

 ESSENTIAL FUNCTIONS (for purposes of 42 USC 12101):       

  1. Greet visitors in person, answer telephone, receive and route messages; provide assistance to taxpayers and preparers regarding residential, withholding & net profit income tax issues; assist taxpayers with completion of  all local forms and calculations of taxes; collect any related moneys due; answer inquiries and tax-related questions from the public or refer to the proper authority.
  2. Receive tax payments including taking payments at the front counter and post the information into the computer, prepare bank deposits; properly record and balance all collections.  Verify tax deposits with the finance department.
  3. Maintain tax related records and documents (city residents, new businesses, records of receipts, tax returns, questionnaires, street addresses, etc.); enter data into computer; generate related reports.  Register new taxpayers & work with other departments to update business and resident information.
  4. Print and mail bi-monthly tax bills, update resident information regarding returned mail.
  5. Prepare, print and mail various letters, memos, reports, etc. as well as make phone contact with taxpayers and tax preparers.
  6. Perform related clerical duties:  open, sort and distribute mail; prepare mailings of tax forms and business packets, miscellaneous typing; filing, scanning and retrieval of stored files/records; etc.
  7. Have excellent organizational skills and be self- motivated to assist the Tax Administrator & other tax analysts with reports & projects as needed or assigned. 
  8. Attend related meetings and seminars as directed by the Tax Administrator

 

OTHER DUTIES AND RESPONSIBILITIES:

  1. Abide by the Standards of Conduct as defined by City Administration.
  2. Perform other duties as assigned or necessary for the operation of the Finance Department.

MINIMUM ACCEPTABLE CHARACTERISTICS

  • Knowledge of: Accounting, customer service, basic knowledge of arithmetic, including addition, subtraction, multiplication, division, percentages and decimals.
  • Skill in: Computer skills, with experience in Microsoft Word and Microsoft Excel preferred; 10-key proficiency; and the ability to work with tax related computer software. 
  • Ability to: Prioritize and complete multiple projects while handling routine tasks.  Maintain complex and confidential records; lift up to 25 pounds from floor to overhead; sit or stand for long periods. Ability to communicate well with the public, as well as staff members.

Note:   In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered to be light work.

This position description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent.  My signature below signifies that I have reviewed and understand the contents of my position description.

 

 

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