GENERAL INFORMATION

Calculate your taxes online! Individual tax returns may be prepared using the tax calculator on the City of Sharonville website. On the Tax Office page click on the Online Tax Tool. Select first time user, enter your account number (found on the return near your name and address), last name and e-mail address. A pin number will be e-mailed to you. Once the pin number is available, select returning user, enter your account and pin number. Then select a user name and password. After following the instructions, simply print, sign and mail the return to the Tax Office with appropriate supporting documents and payment, if necessary, by the due date. To obtain an account number and pin number for new accounts, please contact the City of Sharonville Tax Office.

WHO MUST FILE

The City of Sharonville has a mandatory filing requirement. The Earnings Tax of 1.5% applies to all who live, work, operate a business within or do business within the City of Sharonville. This tax must be paid to the City of Sharonville regardless of age or level of income.

Individual Returns:	On or before April 15*
Business Returns:	On or before April 15* or the 15th day of the 4th month following the end of the fiscal year
Withholding Reconciliations:	On or before February 28*

* If the due date falls on a weekend or a federal holiday, the due date will be the following business day.

 

• An extension for filing the annual Sharonville income tax return may be requested by any business or individual by submitting a written request or providing a copy of the Federal extension to the Tax Office on or before the due date for filing the return. The extension, if granted, only extends the filing date of the return. The extension does not extend the due date for payment of the tax. Payments are due on or before April 15* each year or the 15th* day of the 4th month following the end of the fiscal year.

• Qualifying wages (see below), tips, commissions and other compensation including sick pay, vacation pay, employer paid premiums for group term life insurance, supplemental unemployment benefits paid by the employer (SUB PAY), severance pay, settlements, income from wage continuation plans (includes retirement incentive plans and buyouts), contributions made by or on behalf of employees to non-qualified or qualified deferred compensation plans (e.g. 401K plans), bonuses, directors fees, fringe benefits (e.g. car allowance), disability pay if received as a benefit from employment (includes third party plans), stock options as indicated by amount on Form W-2.

• Gambling winnings as reported on Form W-2G and/or Form 5754.
• Net profits from profession and/or business operations, rental property, partnerships, enterprise or other business activity.
• Qualifying wages: Usually the amounts in the Medicare wage box of the W-2s are the qualifying wages. Qualifying wages for the municipality includes wages defined in Section 3121(a) of the IRS code plus any amounts not included in the Medicare wage due to some Medicare exemptions (e.g. government employees employed by an entity prior to April 1, 1986).

Note: Income taxable by the city may differ from income taxed by the IRS.

Interest, dividends, capital gains (unless considered ordinary income), royalties (if derived from intangible property).
• Alimony received.
• Military pay and allowances.
• Social Security benefits, welfare benefits, unemployment insurance benefits, workers’ compensation.
• Pensions, proceeds from qualified IRS defined retirement plans.

Credit for taxes withheld/paid to other municipalities is available to residents of the City of Sharonville and is limited to 1.5% of the amount of taxable income on which tax was withheld / paid.
No credit is given for county taxes paid.

• A declaration of estimated tax must be filed by all individuals and business entities who may reasonably expect to have taxable income, if the tax on this income is not or will not be withheld by an employer or employers.
• A taxpayer’s final return for the preceding year may be used as the basis for computing the declaration of estimated tax for the current year.
• The declaration and first quarterly payment are due by April 15* or the 15th day of the 4th month following the end of the fiscal year.
• The remaining quarterly payments are due by July 31*, October 31* and January 31* for calendar year taxpayers or the 15th day of the 6th, 9th, and 12th months after the beginning of the taxable year for fiscal year end taxpayers.
• Estimated tax payments are required and penalties are assessed for insufficient declaration payments.
• Note: If at least 90% of a taxpayer’s tax liability is not paid by the 4th quarter due date, the difference between 90% of the tax liability and the amount of estimated tax paid on or before the 4th quarter due date shall be subject to the interest and penalty provisions of Section 171.10 of the Income Tax Ordinance.

• Returns are mailed by early January of each year to all residents and businesses on file as of mid-December. If a return is not received, forms are available on this website or contact the Sharonville Tax Office at (513) 563-1169.
• During the tax season (January through April), returns are also available upon request in Administration at the Sharonville municipal building at 10900 Reading Road and the Sharonville Public Library at 10980 Thornview Drive.

• W-2 form(s).
• 1099 form(s).
• Page 1 of the applicable federal form 1040.
• Applicable schedule(s) and/or form(s) for income on form 1040 lines 7, 12, 17, 18 and 21, other federal form(s)/schedule(s) and supporting documentation as appropriate.
• Annual Tax Registration Update form included with the return envelope.
• Payment of tax due (checks are to be made payable to City of Sharonville Tax).

• All employers within or doing business within the City of Sharonville are responsible for withholding the tax of 1.5% on the qualifying wages of their employees and remitting the withheld tax on a monthly basis to the City of Sharonville on or before the 15th day of the month following such withholding. In addition, employers are required to withhold the tax of 1.5% on 100% of the wage amount for all employees who are Sharonville residents.
• All employers who do business both inside and outside the jurisdiction of the City of Sharonville are required to withhold the tax of 1.5% on all compensation earned by their employees who work within the City of Sharonville.
• Payments of withheld taxes through the ACH Credit Electronic Filing Program are required, unless the Tax Commissioner grants an exemption from this requirement. Details on the program, authorization forms and specifications may be obtained from the Sharonville website or by contacting the Sharonville Tax Office. A withholding Form W-1 may be used in the interim until employers are able to implement the ACH filing program. The withholding form may be obtained from the Sharonville website or by contacting the Sharonville Tax Office.
• Employers who conduct no business activity within the City of Sharonville may choose to voluntarily withhold the Sharonville tax for those employees who reside within the City of Sharonville. Withholding for Sharonville residents should be an amount sufficient to bring their total local withholding to 1.5% (credit is given to Sharonville residents for local taxes paid to other municipalities up to 1.5%).

• All taxes imposed and monies withheld or required to be withheld by employers under the provisions of the City Ordinance and remaining unpaid after they become due shall bear interest at the State of Ohio Annual Certified Interest Rate.
• In addition to interest as provided, penalties for failure to pay taxes and to withhold and remit taxes pursuant to the City Ordinance are hereby imposed as follows:
• In the case of taxpayers and/or residents failing to file a tax return by the due date or by the date resulting from an extension, and/or failing to pay the full amount of tax due, other than taxes withheld: the higher of twenty-five dollars ($25.00) or one percent (1%) per month or fraction thereof.
• Where the taxpayer has failed to file a declaration on which he has estimated and paid a tax equal to or greater than the tax paid for the previous year, or where he has filed a previous return and has failed to file a declaration on which he has estimated and paid a tax equal to or greater than ninety percent (90%) of the actual tax for the year, or has failed to file a return and paid the total tax on or before the end of the month following the end of the taxable year: ten percent (10%) of the difference between ninety percent (90%) of the actual tax for the year and the amount paid through withholding and declaration.
• In the case of employers, required to withhold the City taxes, who fail to withhold and remit such taxes to be withheld from employees to the Tax Commissioner: the higher of twenty-five dollars ($25.00) or three percent (3%) per month or fraction thereof.

PROPERTY TAXES  

• The collections of property taxes (whether it is for residential property or business property) are the responsibility of Hamilton County or Butler County. The City of Sharonville does not receive property tax dollars from city residents or businesses.
• For further information on the collection and payment of property taxes, please contact either the Hamilton County Auditor’s office at (513) 946-4000 or the Butler County Auditor’s office at (513) 887-3154. Links to these offices are available on this website.

SCHOOL DISTRICT

• The City of Sharonville is within the Princeton School District. The code for the Princeton School District for state income tax form purposes is 3116.