General Information

WHO MUST FILE

The City of Sharonville has a mandatory filing requirement. The Earnings Tax of 1.5% applies to all who live, work, operate a business within or do business within the City of Sharonville. This tax must be paid to the City of Sharonville regardless of age or level of income.

  • All City of Sharonville residents are required to register with the Tax Office and to file an annual Sharonville income tax return even if no tax is due. Adolescents/students with earned income are also required to file.
  • All non-residents with income earned within Sharonville or with income taxable to the City of Sharonville that is not fully withheld by an employer are required to file a Sharonville income tax return.
  • All non-residents engaged in a business within the City of Sharonville who have sales, services performed or rental property must file a tax return whether or not tax is due.
  • All entities operating a business within or doing business within the City of Sharonville must file an annual Sharonville income tax return on net profits/losses.
  • Click here for a listing of all street addresses located within the City of Sharonville.

WHEN TO FILE
Individual Returns: On or before April 15*.
Business Returns: On or before April 15* or the 15th* day of the 4th month following the end of the fiscal year.
Withholding Reconciliations: On or before February 28*.

* If the due date falls on a weekend or a federal holiday, the due date will be the following business day.

EXTENSIONS
  • If you have received a federal extension you have until October 15th to file your Sharonville tax return.  Please attach a copy of the extension form to your tax return to avoid late fees.  If you do not have a federal extension you must send a written extension request to the Sharonville tax office by the original April 15th due date (if this date falls on a weekend or federal holiday, the due date will be the following business day).  The extension only extends the filing date of the return.  The extension does not extend the April due date for payment of the tax.  
TAXABLE INCOME
  • Qualifying wages (see below), tips, commissions and other compensation including sick pay, vacation pay, employer paid premiums for group term life insurance, supplemental unemployment benefits paid by the employer (SUB PAY), severance pay, settlements, income from wage continuation plans (includes retirement incentive plans and buyouts), contributions made by or on behalf of employees to non-qualified or qualified deferred compensation plans (e.g. 401K plans), bonuses, directors fees, jury duty income, precinct election official income (if over $1,000), fringe benefits (e.g. car allowance), disability pay if received as a benefit from employment (includes third party plans), stock options as indicated by amount on Form W-2.
  • Gambling winnings as reported on Form W-2G and/or Form 5754 as well as Federal Form 1040, Line 21.
  • Net profits from profession and/or business operations, rental property, partnerships, enterprise or other business activity.
  • Qualifying wages: Usually the amounts in the Medicare wage box of the W-2s are the qualifying wages. Qualifying wages for the municipality includes wages defined in Section 3121(a) of the IRS code plus any amounts not included in the Medicare wage due to some Medicare exemptions (e.g. government employees employed by an entity prior to April 1, 1986).
Note: Income taxable by the city may differ from income taxed by the IRS.

TYPES OF NON-TAXABLE INCOME THAT SHOULD NOT BE ADDED TO NOR DEDUCTED FROM TAXABLE INCOME
  • Interest, dividends, capital gains (unless considered ordinary income), royalties (if derived from intangible property).
  • Alimony received.
  • Military pay and allowances.
  • Social Security benefits, welfare benefits, unemployment insurance benefits, workers’ compensation.
  • Proceeds from qualified IRS defined retirement plans.
  • Income specifically prohibited from taxation.
CREDITS
  • Credit for taxes withheld/paid to other municipalities is available to residents of the City of Sharonville and is limited to 1.5% of the amount of taxable income on which tax was withheld / paid.
  • No credit is given for county or school taxes paid

DECLARATION OF ESTIMATED TAXES
  • A declaration of estimated tax must be filed by all individuals and business entities who may reasonably expect to have taxable income of $13,334 or more, if the tax on this income is not or will not be withheld by an employer or employers. Click here to download form.
  • A taxpayer’s final return for the preceding year may be used as the basis for computing the declaration of estimated tax for the current year.
  • The declaration and first quarterly payment are due by April 15* or the 15th* day of the 4th month following the end of the fiscal year.
  • The remaining quarterly payments are due by June 15, September 15, and December 15 for individual taxpayers or the 15th day of the 6th, 9th, and 12th months after the beginning of the taxable year for business taxpayers.
  • Estimated tax payments are required for annual amounts of $200 or more and penalties are assessed for insufficient declaration payments.
PLEASE NOTE:  If upon the filing of the annual return, the taxpayer has not paid 90% of the current year's tax liability or 100% of the prior year's tax liability by December 15th, or the 15th day of the month prior to the close of the fiscal year, you may be subject to interest and penalties.

OBTAINING SHARONVILLE INCOME TAX RETURNS
  • Returns are mailed by early January of each year to all residents on file as of mid-December. Postcards are mailed to businesses in lieu of forms and as a reminder of the filing requirement. If a return is not received, click here to download an individual or business form. You may also contact the Sharonville Tax Office by e-mail or call (513) 563-1169.
  • During the tax season (January through April), returns are also available upon request in Administration at the Sharonville Municipal Building at 10900 Reading Road and the Sharonville Public Library at 10980 Thornview Drive.

ITEMS TO BE INCLUDED WITH THE RETURN
  • Business Returns:
                A copy of your Federal Return           

    Individual Returns:
        -W-2 form(s)
                -Federal 1040 tax return including:
         -Schedule A, C, E, F and/or 4797 if applicable
                -Documentation for any income reported on your Federal tax form as                           “other income” (line 21 on the Federal 1040 form)
        -Any other federal schedules or forms which document deductions  
                   or 
    additions to your local tax return
        -Copies of other local tax returns or refund requests you’ve filed

  • Payment of tax due
    Checks/money orders are to be made payable to City of Sharonville Tax.  Credit card payments are accepted at the tax office.  Tax payments may also be made through Official Payments either online or by phone at 1-800-487-4567.  If you are e-filing your tax return payment may be made by credit card or electronic withdraw from your checking account.  All payments made by credit card will incur a service fee from the provider.

EMPLOYERS’ RESPONSIBILITIES
  • Payments of withheld taxes through the ACH Credit Electronic Filing Program are required, unless the Tax Commissioner grants an exemption from this requirement. Details on the program, authorization forms and specifications may be obtained from the Sharonville website or by contacting the Sharonville Tax Office. A withholding Form W-1 may be used in the interim until employers are able to implement the ACH filing program. Generic withholding forms are available on the website or by contacting the Sharonville Tax Office.
  • Employers who conduct no business activity within the City of Sharonville may choose to voluntarily withhold the Sharonville tax for those employees who reside within the City of Sharonville. Withholding for Sharonville residents should be an amount sufficient to bring their total local withholding to 1.5% (credit is given to Sharonville residents for local taxes paid to other municipalities up to 1.5%). Contact the Tax Office for additional information and to obtain a registration form for courtesy withholding.

INTEREST & PENALTIES
For tax year 2015 and prior:

  • All taxes imposed and monies withheld or required to be withheld by employers under the provisions of the City Ordinance and remaining unpaid after they become due shall bear interest at the State of Ohio Annual Certified Interest Rate.
  • In addition to interest as provided, penalties for failure to pay taxes and to withhold and remit taxes pursuant to the City Ordinance are hereby imposed as follows:
            • In the case of taxpayers and/or residents failing to file a tax return by the
              due date or by the date resulting from an extension, and/or failing to pay
              the full amount of tax due, other than taxes withheld: the higher of twenty    
             five dollars ($25.00) or one percent (1%) per month or fraction thereof.
            • Where the taxpayer has failed to file a declaration on which he has
              estimated and paid a tax equal to or greater than the tax paid for the
              previous year, or where he has filed a previous return and has failed to
              file a declaration on which he has estimated and paid a tax equal to or
              greater than ninety percent (90%) of the actual tax for the year, or has
              failed to file a return and paid the total tax on or before the end of the month
              following the end of the taxable year: ten percent (10%) of the difference
              between ninety percent (90%) of the actual tax for the year and the amount
              paid through withholding and declaration.
            • In the case of employers, required to withhold the City taxes, who fail to
              withhold and remit such taxes to be withheld from employees to the Tax
              Commissioner: the higher of twenty-five dollars ($25.00) or three percent
              (3%) per month or fraction thereof.
For all tax years beginning on or after January 1, 2016
  • Interest shall be imposed at the rate calculated based on the federal short-term rate, rounded to the nearest whole number per cent, plus five percent per annum on all unpaid income tax, unpaid estimated income tax, and unpaid withholding tax. Interest shall be charged per month, or fraction of a month.
  • With respect to unpaid income tax and unpaid estimated income tax, a penalty equal to fifteen percent of the amount not timely paid shall be imposed
  • With respect to any unpaid withholding tax, a penalty equal to fifty percent of the amount not timely paid shall be imposed.
  • With respect to returns other than estimated income tax returns, the Municipality shall impose a monthly penalty of twenty-five dollars for each failure to timely file each return, regardless of the liability shown thereon for each month, or any fraction thereof, during which the return remains unfiled regardless of the liability shown thereon.  The penalty shall not exceed a total of one hundred fifty dollars in assessed penalty for each failure to timely file a return.


PROPERTY TAXES
  • The collections of property taxes (whether it is for residential property or business property) are the responsibility of Hamilton County or Butler County. The City of Sharonville does not receive property tax dollars from city residents or businesses.
  • For further information on the collection and payment of property taxes, please contact either the Hamilton County Auditor’s office at (513) 946-4000 or the Butler County Auditor’s office at (513) 887-3154.
SCHOOL DISTRICT
  • The City of Sharonville is within the Princeton School District. The code for the Princeton School District for state income tax form purposes is 3116.